AI automations that run your operations automatically

Workflow Breakdown

AI Receptionist

Where this started: Looking into AI began with conversational tools like Gemini — useful, but limited to one-off answers. The real opportunity turned out to be connecting AI directly to business tools so it could act automatically, without anyone needing to type or read a thing.

The problem: Inbound messages on Telegram or email require reading, understanding, replying, and often checking a calendar — repeated for every enquiry, every day, including evenings and weekends. Slow replies cost clients.

How it works

1. Picks up messages automatically — triggers on Telegram text or voice, and monitors Gmail for email enquiries.
2. Understands voice as well as text — voice notes are transcribed instantly via Whisper before processing.
3. An AI agent reads and understands the message — GPT-4o decides whether to reply, book, escalate, or log.
4. Checks calendar and handles bookings — Google Calendar availability is checked and bookings confirmed automatically.
5. Replies via Telegram or email — natural language responses sent back through the original channel.
6. Sends voice replies when appropriate — ElevenLabs text-to-speech keeps the conversation format consistent.
7. Logs everything to Google Sheets — every interaction recorded automatically.
8. Escalates when a human is needed — complex or sensitive messages are flagged directly to the owner.

Tools used

n8n · Telegram · Whisper (OpenAI) · GPT-4o · Google Calendar · Google Sheets · Gmail · ElevenLabs

The result

Runs 24/7, never misses a message, and only involves you when something genuinely needs a human. For a business receiving even 5–10 messages a day, that's a meaningful amount of time and mental overhead removed permanently.

Workflow Breakdown

Receipt Scanner & Expense Tracker

The problem: Receipts arrive in every format — a photo, an email attachment, a PDF. Someone has to read each one, log the details, check it isn't a duplicate, and eventually compile it all into a report. It's relentless rather than difficult, and mistakes creep in.

How it works

1. Accepts receipts from Telegram and Gmail — a photo or a forwarded email both work the same way.
2. Extracts receipt data using Claude Vision — vendor, date, amount, and category are read directly from the image or attachment.
3. Runs the data through JavaScript processing — cleaned and structured regardless of how messy the original format was.
4. Performs a quality confidence check — low-confidence extractions are flagged instead of logged blindly.
5. Checks for duplicates — every receipt is checked against existing records; duplicates trigger an immediate error notification to the sender.
6. Logs to Google Sheets — confirmed entries are appended automatically, fully structured.
7. Alerts on high-value transactions — anything above a set threshold triggers an immediate notification.
8. Delivers a weekly summary report — every Monday, an email arrives with totals, categories, the full transaction log, and spending insights.
9. Global error handling — any failure anywhere in the process sends an automatic alert.

Tools used

n8n · Telegram · Gmail · Claude Vision · JavaScript · Google Sheets · Webhook

Who it's for

Business owners who want expenses logged without admin time, accountants who need clean structured data ready for reconciliation, and team managers who need visibility over spending without maintaining a manual process.

The result

Receipts submitted from anywhere, logged automatically, duplicates caught instantly, and a clean report delivered every Monday — with zero manual effort between submission and report.

Workflow Breakdown

AI Travel Planner

The problem: Planning a trip takes time — researching flights, comparing accommodation, finding activities, and pulling it all together into something coherent. Built originally as part of an executive assistant system, this workflow removes that entire research phase.

How it works

1. Triggered by a single Telegram message — destination, dates, and preferences described in plain language, no form required.
2. Extracts and understands the request — an extraction agent identifies origin, destination, dates, travellers, and preferences.
3. Plans flights, accommodation, and activities in parallel — three specialised agents research simultaneously, assembling the full plan in seconds.
4. Compiles everything into a structured itinerary — a clean, day-by-day plan with flights, stays, and activities.
5. Delivers the itinerary as a formatted Telegram message — sent straight back into the same conversation.
6. Emails the full itinerary — a complete copy is sent for saving, forwarding, or sharing with co-travellers.

Tools used

n8n · Telegram · GPT-4o · Google Flights · Google Hotels · Google Activities · Gmail · Structured Output Parser

Who it's for

Executives who travel regularly, frequent travellers who want a high-quality itinerary fast, and personal assistants looking to dramatically cut the time it takes to plan a trip for someone else.

The result

One Telegram message in. A fully planned, detailed travel itinerary out — in about a minute. No research, no tabs, no back-and-forth.